90 Best Project Management Tools for Teams in 2025 [Full Software Comparison Guide]

In 2025, choosing the right project management tools for teams isn't just about tracking tasks—it’s about finding a platform that helps your team collaborate smarter, meet deadlines faster, and deliver projects with confidence. Whether you're managing construction jobs, running remote teams, or leading an agile product squad, there's a tool designed to fit your workflow. With so many project management apps and software options out there—like Trello, Asana, and ClickUp—it can be overwhelming to figure out what’s best for your team. This guide covers 90 of the best project management software solutions available today, including cloud-based project management tools, open-source platforms, and IT project management tools. From startups to enterprise teams, we’ve reviewed tools built for every industry and use case. Whether you need a project task management tool, a full program management software suite, or simple collaboration tools, you’ll find your next favorite solution here. Let’s dive in.

Popular Categories of Project Management Tools

Not all project management software is built the same. The right choice depends on your team’s size, workflow, and industry. Below, we break down the most common types of project management tools for teams, so you can better understand which category best suits your needs.

Cloud-Based Project Management Tools

These tools are hosted online and accessible from anywhere—perfect for remote or hybrid teams. Popular cloud based project management tools like Asana, ClickUp, and Monday.com offer real-time collaboration, integrations with tools like Slack and Zoom, and powerful task automation.

Open Source Project Management Software

If customization and control are important, open source software for project management is worth exploring. Tools like Redmine, OpenProject, and Taiga offer flexibility and transparency, ideal for development teams or organizations with unique workflows.

Project Management Apps for Mobile Teams

Need to manage tasks on the go? Mobile-first project management apps like Trello, Wrike, and MeisterTask offer intuitive mobile interfaces, real-time push notifications, and easy drag-and-drop task boards.

Construction Project Management Software

For on-site teams and field crews, tools like Procore, Buildertrend, and CoConstruct specialize in scheduling, budgeting, RFIs, and contractor communication—making them top choices in construction projects management software.

Project Management Software for Education

Educators and school admins need simple, visual tools for planning and tracking. Toggl Plan, Teamwork, and Zoho Projects are among the top project management software for education, with task timelines, student tracking, and team collaboration built in.

IT Project Management Tools

Tech and product teams thrive on tools like Jira, YouTrack, and Targetprocess, built specifically as IT project management tools. They support agile methodologies, backlog management, sprint planning, and advanced reporting.

Workflow & Collaboration Tools

Some teams want more than just task tracking—they need full-on collaboration project management tools. Options like Notion, Smartsheet, Airtable, and Coda combine wikis, tasks, and documents to support dynamic and creative workflows.

How to Choose the Best Tools for Your Team

With so many different project management tools out there, choosing the right one for your team can feel overwhelming. But don’t worry—here’s a simple framework to guide your decision.

Core Features to Look For

At the heart of every great project management tool is a solid feature set. Look for essentials like task tracking, Gantt charts, time logging, and document sharing. Tools like TeamGantt, GanttPRO, and ClickUp excel at offering a blend of visual and list-based task views—crucial for keeping your team aligned.

Integration & Workflow Automation

Your tool should fit seamlessly into your existing workflow. Whether it’s integrating with Google Drive, Slack, or Zoom, the best project management software offers extensive automation and third-party support. Tools like Monday.com and Wrike shine here.

Reporting & Analytics Dashboards

If you need to measure performance, track time, or present status updates, opt for tools with robust reporting. Workfront, Smartsheet, and Zoho Projects provide dashboards and custom reporting for better decision-making.

Scalability for Small and Large Teams

Whether you’re a startup or an enterprise, your tool should scale with your needs. Asana and Jira offer advanced features for larger organizations, while lighter tools like nTask and Freedcamp are great for small teams.

Cost vs Value Considerations

Budget is always a factor. Free tools like Trello and MeisterTask are excellent for beginners, but if you need enterprise features, platforms like Planview or Oracle Primavera may be worth the investment.

Security, Compliance & Onboarding

Especially for IT, healthcare, or government teams, security matters. Look for tools that offer SOC 2 compliance, role-based access, and detailed onboarding resources. Smartsheet, Microsoft Project, and Lucidchart all meet high compliance standards.

90 Best Project Management Tools for Teams in 2025

Here’s the definitive list of the top 90 project management tools for teams in 2025—each selected based on functionality, use cases, user reviews, and pricing. Whether you’re managing marketing campaigns, software development, construction projects, or academic programs, you’ll find a platform here that fits your workflow.

Asana

Overview:
Asana is one of the most versatile project management apps for teams of all sizes. With its intuitive interface, users can organize projects as lists, boards, or timelines. Core features include task assignments, due dates, subtasks, dependencies, milestones, and automated workflows. Asana integrates with over 200 tools including Slack, Zoom, Google Drive, and Jira, making it a popular choice for teams looking to centralize their operations. With recent AI enhancements, Asana also offers smart suggestions and predictive automation to improve project planning.

Use Cases & Ideal Industries:
Asana is ideal for marketing teams, product development, creative agencies, and growing startups that need structure without sacrificing flexibility.

Pricing:

• Free plan for individuals and small teams
• Premium: $10.99/user/month
• Business: $24.99/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Asana helps our marketing team stay on top of campaign tasks without missing a beat. The timeline view is a game changer for our planning process." — G2 Reviewer, 2025

Trello

Overview:
Trello is a visual project management app based on Kanban-style boards, ideal for quick setup and immediate team engagement. It allows you to create cards for tasks, move them across customizable columns, and add due dates, attachments, and comments. Trello integrates with popular tools like Slack, Google Drive, and Jira. Its simplicity makes it a top choice for teams just starting with task management.

Use Cases & Ideal Industries:
Perfect for creative teams, editorial calendars, event planning, and personal productivity.

Pricing:

• Free plan available
• Standard: $5/user/month
• Premium: $10/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Trello’s board system is intuitive; it's our preferred way to manage editorial workflows and see project progress at a glance." — G2 Reviewer, 2025

Monday.com

Overview:
Monday.com is a highly customizable cloud-based project management tool that uses boards, tables, timelines, and Gantt charts. It supports automation, time tracking, dependency management, and offers a large marketplace of apps and integrations. The platform emphasizes visual workflows and deep automation to streamline repetitive processes.

Use Cases & Ideal Industries:
Great for software development, marketing agencies, HR teams, and sales operations.

Pricing:

• Basic: $8/seat/month
• Standard: $10/seat/month
• Pro: $16/seat/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Monday.com’s visual boards and automation eliminate manual updates, making team collaboration effortless." — G2 Reviewer, 2025

ClickUp

Overview:
ClickUp is a robust all-in-one project management software offering task management, docs, goal tracking, time-tracking, and collaboration features. Users can switch between list, board, Gantt, and calendar views. It boasts over 1,000 integrations and powerful automation, making it suitable for cross-functional teams.

Use Cases & Ideal Industries:
Ideal for remote teams, software development, marketing, operations, and consultancy services.

Pricing:

• Free Forever plan
• Unlimited: $7/user/month
• Business: $12/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"ClickUp replaces five tools in our stack—it’s task management, docs, and time-tracking all in one." — G2 Reviewer, 2025

Wrike

Overview:
Wrike is a scalable project management app for teams and enterprises, featuring task management, real-time collaboration, Gantt charts, workload views, custom dashboards, and automation. It integrates with over 400 tools, making it a solid choice for large organizations.

Use Cases & Ideal Industries:
Well-suited for marketing, creative teams, professional services, and complex cross-functional organizations.

Pricing:

• Free plan for small teams
• Team: $9.80/user/month
• Business: $24.80/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Wrike’s dashboards give our agency the clarity needed to manage large creative teams efficiently." — G2 Reviewer, 2025

Jira

Overview:
Jira, by Atlassian, is a powerful IT project management tool built for agile development teams. It includes backlog grooming, sprint planning, Kanban boards, reports, and developer workflows. Jira’s flexibility and deep integration (with Bitbucket, Confluence, etc.) make it a staple in software engineering environments.

Use Cases & Ideal Industries:
Best for software development, QA teams, IT support, and engineering projects following Agile/Scrum methodologies.

Pricing:

• Free (up to 10 users)
• Standard: $7.50/user/month
• Premium: $14.50/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Jira centralizes our entire development workflow—from backlog to release—while supporting Agile at scale." — G2 Reviewer, 2025

Smartsheet

Overview:
Smartsheet blends project management workflow software with spreadsheet familiarity. It features Gantt charts, automated workflows, forms, attachments, and robust reporting. Smartsheet excels at cross-functional collaboration and enterprise-grade project governance.

Use Cases & Ideal Industries:
Great for operations teams, construction planning, finance projects, and enterprise portfolio management.

Pricing:

• Pro: $7/user/month
• Business: $25/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Smartsheet’s interface feels like Excel but provides real PM features like automation and real-time collaboration." — G2 Reviewer, 2025

Airtable

Overview:
Airtable combines spreadsheet functionality with database power in a collaboration project management tool. Users can manage tasks, content calendars, inventories, and CRM workflows. Views include grid, calendar, gallery, and Kanban, with automation and integrations.

Use Cases & Ideal Industries:
Ideal for marketing teams, content planners, small businesses, and creative professionals.

Pricing:

• Free plan
• Plus: $10/user/month
• Pro: $20/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Airtable is our go-to tool for content planning and asset tracking—it’s flexible and visually friendly." — G2 Reviewer, 2025

Basecamp

Overview:
Basecamp is a simplified team project management tool that emphasizes communication and collaboration. It combines to-do lists, message boards, schedules, files, and real-time group chat. Basecamp's all-in-one design replaces email chains and scattered tools with a centralized workspace.

Use Cases & Ideal Industries:
Perfect for small teams, startups, creative agencies, and consultancy groups wanting focus over feature overload.

Pricing:

• Flat rate: $15/user/month
• Business plan at same flat rate for unlimited users

G2 Review Snippet:
"Basecamp reduced our tool clutter—teams love the message board and automatic check-ins." — G2 Reviewer, 2025

Notion

Overview:
Notion combines notes, docs, databases, and simple task management into a single collaboration project management tool. Highly customizable and ideal for building internal wikis, knowledge bases, and lightweight project boards. Collaborative editing and modular templates are standout features.

Use Cases & Ideal Industries:
Best for startups, remote teams, knowledge management, and designers who need structure + creativity.

Pricing:

• Free for personal use
• Plus: $8/user/month
• Business: $15/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Notion is our go-to knowledge hub—easy to maintain docs and tasks in one place." — G2 Reviewer, 2025

Mavenlink (now Kantata Professional Services Automation)

Overview:
Mavenlink, now Kantata, blends project management, resource planning, and financial workflows into one professional services automation tool. It features capacity planning, time tracking, budgeting, and detailed reporting. Teams can forecast resource needs and streamline billing, making it ideal for service businesses.

Use Cases & Ideal Industries:
Perfect for consultancies, agencies, and professional services firms that need resource allocation, project tracking, and invoicing in one place.

Pricing:
Custom enterprise pricing—contact sales for details.

G2 Review Snippet:
"It is a great daily tool for our PS team to utilize for capacity planning, project management, time tracking, and more!" ‍

Redmine

Overview:
Redmine is a robust, open-source project management software widely used for issue tracking, task management, wikis, and Gantt charts. It supports multiple projects, version control integrations, and extensive plugin support. Though its UI is dated, its customization and workflow flexibility make it popular with dev teams.

Use Cases & Ideal Industries:
Ideal for software development, IT bug-tracking, and organizations needing a self-hosted, customizable system.

Pricing:
Free (open-source); self-hosting costs apply.

G2 Review Snippet:

"Very easy to use…Many extensions…Good ticket management for bug-fixing or maintenance phases."

Easy Redmine

Overview:
Easy Redmine enhances the Redmine foundation with improved UI, plugins, and AI features. It adds dashboards, time tracking, and workload balancing to the standard Redmine feature set—delivering a more polished and enterprise-ready experience.

Use Cases & Ideal Industries:
Best for IT teams, digital agencies, and organizations needing hybrid PM and helpdesk capabilities.

Pricing:
Starts around $24/user/month (online); self-hosted options vary.

G2 Review Snippet:
"Assigning tasks, setting priorities, and tracking time is straightforward and efficient, making project management smoother for our team."

OpenProject

Overview:
OpenProject is a cloud/on-premises open-source project management tool offering issue tracking, Gantt charts, task management, and wikis. It's built for transparency and data sovereignty, with both a free community edition and a paid enterprise version.

Use Cases & Ideal Industries:
Suited for organizations valuing open-source flexibility across project types—IT, education, government, and NGOs.

Pricing:
Community Edition: Free
Enterprise Edition: Custom pricing

G2 Review Snippet:
Users note OpenProject shines in ease of setup with a Gantt rating of 8.3 out of 10—making it accessible compared to peers like Redmine.

Scoro

Overview:
Scoro is an all-in-one project and business management platform, combining billing, CRM, and project workflows. It offers task timelines, resource management, invoicing, and reporting—all integrated to give teams full project-to-cash visibility.

Use Cases & Ideal Industries:
Well suited for agencies, consulting firms, and service-based businesses needing end-to-end project and financial coordination.

Pricing:
From $26/user/month for Essential; growth and custom plans available.

Hive

Overview:
Hive is a hybrid collaboration project management tool combining action cards, Kanban boards, Gantt charts, and messaging. It offers predictive analytics and strong integrations (Slack, Gmail), tailored to fast-paced teams seeking agile yet structured workflows.

Use Cases & Ideal Industries:
Popular among startups, marketing teams, product groups, and distributed teams.

Pricing:
From $12/user/month (Solo), to $16/user/month (Teams), custom enterprise available.

nTask

Overview:
nTask is a lightweight project task management tool offering task lists, Gantt charts, time tracking, issue management, and risk boards. Its simple UX and feature-rich core are ideal for small to mid-size teams.

Use Cases & Ideal Industries:
Freelancers, startups, SMEs, and project-oriented small businesses.

Pricing:
Free for basic; Premium $3/user/month; Business $8/user/month.

Podio

Overview:
Podio (by Citrix) is a highly customizable collaboration and project management app. It allows teams to build content types, automate workflows, manage tasks, and collaborate. Ideal for structured data, project intake, and customized dashboards.

Use Cases & Ideal Industries:
Enterprise teams in marketing, construction, education, and HR requiring tailored workflows.

Pricing:
Free: Basic plan
Premium: $9/user/month
Ultimate: $24/user/month

Clarizen

Overview:
Clarizen is a powerful, enterprise-grade program management software tool designed for large-scale project portfolios. It offers configurable workflows, resource planning, timesheets, financial metrics, and reporting. Suited to complex, cross-functional initiatives.

Use Cases & Ideal Industries:
Large enterprises in professional services, IT, finance, and construction.

Pricing:
Custom enterprise-level pricing.

Rally (formerly CA Agile Central)

Overview:
Rally is a robust agile project management tool built for enterprise-scale development. It supports backlog management, sprint planning, Kanban boards, and real-time tracking across multiple teams. With deep insights into velocity and iteration metrics, Rally empowers organizations to align engineering work with strategic goals.

Use Cases & Ideal Industries:
Engineers, product teams, and large enterprises using Scrum or Kanban at scale.

Pricing:
Custom enterprise pricing—contact sales.

G2 Review Snippet:
"Rally gives us enterprise-level visibility into sprint progress and aligns engineering teams around shared goals." — G2 Reviewer, 2025

Procore

Overview:
Procore is a comprehensive construction project management software designed for on-site and office teams. It provides tools for bidding, RFI tracking, scheduling, cost control, and reporting, all in a mobile-friendly platform ideal for field use.

Use Cases & Ideal Industries:
Construction firms, general contractors, subcontractors, and architects.

Pricing:
Custom pricing based on project portfolio and modules.

G2 Review Snippet:
"Procore improved our field-to-office communication—drawing exports and RFI workflows are seamless." — G2 Reviewer, 2025

Buildertrend

Overview:
Buildertrend is a cloud-based construction management software that combines project scheduling, budgeting, client communication, and change order management in one platform. It supports integrations with accounting solutions like QuickBooks and Xero.

Use Cases & Ideal Industries:
Residential builders, remodelers, and specialty contractors.

Pricing:
Starts at ~$99/month (subscription model); contact for custom pricing.

G2 Review Snippet:
"Buildertrend keeps our projects on time and clients in the loop—billing and schedules all in one place." — G2 Reviewer, 2025

CoConstruct

Overview:
CoConstruct is an all-in-one project management app for construction that handles client selections, budgeting, scheduling, and daily logs. The platform integrates with Xero and QuickBooks, ideal for custom home builders and remodelers.

Use Cases & Ideal Industries:
Custom home builders, remodelers, and design-build firms.

Pricing:
Monthly starting fee + per-project charges; custom quote.

G2 Review Snippet:
"CoConstruct simplifies communication with clients and trades—estimating to client selections is much smoother." — G2 Reviewer, 2025

PlanGrid (Autodesk Build)

Overview:
PlanGrid—now part of Autodesk Build—is a field-first project management tool for construction. It offers blueprint version control, markups, RFIs, submittals, and progress tracking via mobile devices on-site.

Use Cases & Ideal Industries:
General contractors, field teams, and architects needing easy access to updated plans.

Pricing:
Starting at $39/user/month; enterprise tiers available.

G2 Review Snippet:
"PlanGrid’s version control and markup features have greatly reduced rework on-site." — G2 Reviewer, 2025

Fieldwire

Overview:
Fieldwire is a jobsite-focused construction management tool for daily reports, plans, task management, and inspections. It streamlines on-site coordination between field workers and office teams in real time.

Use Cases & Ideal Industries:
Construction crews, maintenance teams, and building owners.

Pricing:
Free tier available; Pro $44/user/month; Business $89/user/month.

G2 Review Snippet:
"Fieldwire keeps field crews aligned with office teams—task tracking and punch lists work flawlessly." — G2 Reviewer, 2025

e-Builder

Overview:
e-Builder is an integrated capital program management solution for owners and construction professionals. It includes cost management, document controls, dashboards, and predictive analytics to manage large portfolios.

Use Cases & Ideal Industries:
Government agencies, real estate developers, and facility managers overseeing large-scale programs.

Pricing:
Custom enterprise pricing.

G2 Review Snippet:
"e‑Builder gives us that bird’s-eye view of our capital projects across multiple sites—nothing gets missed." — G2 Reviewer, 2025

Jonas Premier

Overview:
Jonas Premier is a specialized construction project management platform offering project tracking, scheduling, procurement, job costing, and reporting. It integrates field operations with back-office accounting.

Use Cases & Ideal Industries:
Commercial subcontractors, specialty contractors, and service contractors.

Pricing:
Custom pricing based on modules and user count.

G2 Review Snippet:
"Jonas Premier efficiently integrates project costing and scheduling into one system—great for field-to-office continuity." — G2 Reviewer, 2025

Stackby

Overview:
Stackby combines flexible spreadsheets with database capabilities in a collaboration project management tool. Users can build project pipelines, content calendars, asset trackers, and automation—all within customizable tables.

Use Cases & Ideal Industries:
Marketing teams, content producers, SMBs, and remote workforces.

Pricing:
Free plan; Starter $5/user/month; Pro $10/user/month; Business/Enterprise tiers.

G2 Review Snippet:
"Stackby’s mix of spreadsheet familiarity and powerful automations made our content workflows much smoother." — G2 Reviewer, 2025

Quire

Overview:
Quire is a minimalist yet powerful project task management tool that offers nested task lists, kanban boards, and timeline views. It’s designed for simplicity and clarity, allowing teams to group tasks into meaningful hierarchies and assign due dates and assignees. The user interface is clean and lightweight, ideal for those who prefer functionality without clutter.

Use Cases & Ideal Industries:
Ideal for startups, remote teams, and personal productivity where task breakdown and visualization are important.

Pricing:

• Free for unlimited users
• Business: $8.95/user/month

G2 Review Snippet:
"Quire brings task clarity without overwhelming complexity—perfect for our lean startup operations." — G2 Reviewer, 2025

TeamGantt

Overview:
TeamGantt is a dedicated project management software focused on Gantt chart-based planning. Users can drag-and-drop tasks, set dependencies, track progress, and balance workloads with visual timelines. Its simplicity makes it a solid choice for planning-focused teams needing clear scheduling without the overhead of full PM suites.

Use Cases & Ideal Industries:
Best for software product teams, event planners, agencies, and construction firms.

Pricing:

• Free for 1 project with 3 users
• Standard: $24.95/month for teams
• Advanced: $49.95/month
• Enterprise: Custom pricing

G2 Review Snippet:
"TeamGantt’s visual timelines are intuitive and make managing task dependencies a breeze." — G2 Reviewer, 2025

Zoho Sprints

Overview:
Zoho Sprints is an agile project management tool tailored for Scrum teams, featuring sprint backlogs, sprint planning boards, burndown charts, and retrospectives. It’s part of the broader Zoho suite, enabling integration with Zoho Projects, CRM, and more for end-to-end workflows.

Use Cases & Ideal Industries:
Ideal for software teams, agile startups, and engineering squads practicing Scrum.

Pricing:

• Free for up to 6 users
• Premium: $12/user/month

G2 Review Snippet:
"Zoho Sprints aligns perfectly with our agile process—burndown charts and retrospectives are clean and actionable." — G2 Reviewer, 2025

Easy Projects

Overview:
Easy Projects is a flexible project management and portfolio tool offering task management, Gantt charts, resource planning, budgets, and time tracking. With strong dependencies and visual tracking, it’s built for both midsize teams and enterprise environments.

Use Cases & Ideal Industries:
Great for professional services, IT, marketing agencies, and distributed teams seeking project visibility.

Pricing:

• Premium: $24/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Easy Projects gives us the oversight we need—Gantt, resources, and reporting in one place." — G2 Reviewer, 2025

Workamajig

Overview:
Workamajig is a specialized agency project management tool with built-in timesheets, project financials, resource planning, proofs, and creative workflows. It’s designed to streamline the entire production lifecycle in one platform.

Use Cases & Ideal Industries:
Advertising agencies, media firms, design studios, and marketing teams.

Pricing:
Custom pricing—typically mid-high tier.

G2 Review Snippet:
"As a creative agency, Workamajig delivers the project control and profitability insights we need every day." — G2 Reviewer, 2025

FunctionFox

Overview:
FunctionFox is designed primarily for creative and marketing project management, offering time tracking, task tracking, scheduling, proofs, and reporting. Its straightforward interface simplifies project logging without unnecessary admin overhead.

Use Cases & Ideal Industries:
Creative teams, marketing departments, design consultancies, and in-house agencies.

Pricing:

• Classic: $5/user/month
• Premier: $10/user/month

G2 Review Snippet:
"FunctionFox delivers no-nonsense, reliable time and task tracking for our creative department." — G2 Reviewer, 2025

Celoxis

Overview:
Celoxis is a robust project and portfolio management tool featuring Gantt charts, resource management, budgeting, risk tracking, and customizable dashboards. It’s suitable for both cloud and on-premises deployment, providing flexibility for regulated environments.

Use Cases & Ideal Industries:
Enterprises, businesses in IT, consulting, manufacturing, and government.

Pricing:

• Cloud: $22.50/user/month
• On-premise: $450/user (one-time license)

G2 Review Snippet:
"Celoxis gives us the command over projects and resources we need—reports are flexible and actionable." — G2 Reviewer, 2025

Targetprocess

Overview:
Targetprocess is an agile program management platform that visualizes work across teams using custom views, Kanban, and Scrum boards. It supports portfolio-level planning, multiple agile methodologies, and robust reporting for scaling agile in enterprises.

Use Cases & Ideal Industries:
Large tech companies, software product teams, and SAFe/LeSS practitioners.

Pricing:

• Team: $20/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Targetprocess helps us visualize complex cross-team dependencies in our SAFe transformation." — G2 Reviewer, 2025

YouTrack

Overview:
YouTrack, from JetBrains, is a flexible IT project management tool with issue tracking, agile boards, time tracking, and a customizable workflow engine. It also features a powerful command-based task editing interface, ideal for technical teams comfortable with keyboard-based control.

Use Cases & Ideal Industries:
Software development, QA teams, technical support, and agile engineering.

Pricing:

• Free: up to 10 users
• Starter: $4.40/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"YouTrack’s commands and workflows speed up issue handling significantly; it’s a developer favorite." — G2 Reviewer, 2025

Toggl Plan

Overview:
Toggl Plan is a visually intuitive project management workflow software that emphasizes timeline and board views. It supports task planning, team workload management, and drag-and-drop scheduling—all through a clean, clutter-free interface designed to streamline project coordination.

Use Cases & Ideal Industries:
Best for creative teams, startups, event planners, and small agencies seeking simple, visual planning tools.

Pricing:

• Free plan for up to 5 users
• Starter: $8/user/month
• Business: $13.35/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Toggl Plan’s timeline gives instant clarity—no more chasing updates or missed deadlines." — G2 Reviewer, 2025

Planview

Overview:
Planview is a comprehensive program management software tool designed for enterprise portfolio and resource management. It offers project planning, governance, capacity management, and financial oversight across entire portfolios, enabling strategic alignment and business agility.

Use Cases & Ideal Industries:
Large enterprises, government agencies, and organizations with complex multi-project portfolios.

Pricing:
Custom enterprise pricing—contact sales.

G2 Review Snippet:
"Planview gives our PMO full visibility into resource allocation and budget forecasting." — G2 Reviewer, 2025

SAP Project System

Overview:
SAP Project System (PS) is a module within SAP ERP that offers robust integration of project planning, budgeting, cost tracking, and billing with enterprise-scale finance and operations systems. Ideal for teams needing deep ERP alignment.

Use Cases & Ideal Industries:
Large manufacturing, construction, and engineering firms requiring integrated ERP/PM systems.

Pricing:
Licensed per user/project in SAP ERP—custom pricing.

G2 Review Snippet:
"PS seamlessly ties project accounting into our broader SAP deployment—it’s indispensable for us." — G2 Reviewer, 2025

Oracle Primavera

Overview:
Oracle Primavera is a high-end construction and program management system used for complex scheduling, resource management, and risk analysis. With tools like P6 and Unifier, it’s built for enterprise portfolio planning and project tracking.

Use Cases & Ideal Industries:
Engineering firms, heavy construction, energy, and government project portfolios.

Pricing:
Custom enterprise licensing.

G2 Review Snippet:
"Primavera P6 helps us manage large-scale schedules down to the critical path—truly enterprise-grade." — G2 Reviewer, 2025

Nutcache

Overview:
Nutcache is a streamlined project and task management tool that includes invoicing, time tracking, and expense management, targeting freelancers and small businesses. It’s simple, integrated, and ideal for lightweight project-to-cash workflows.

Use Cases & Ideal Industries:
Freelancers, consultants, and SMBs needing simple project and billing tools.

Pricing:

• Free for up to 2 users
• Pro: $8.95/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Nutcache covers our tasks and billing with minimal hassle—perfect for a small consulting team like ours." — G2 Reviewer, 2025

Forecast

Overview:
Forecast is a resource-focused project management and planning tool that uses AI to predict timelines, capacity, and project delivery. It combines task management, planning, time tracking, and budgeting in a unified platform.

Use Cases & Ideal Industries:
Agencies, creative teams, and professional services firms needing predictive resource allocation and planning accuracy.

Pricing:
Custom pricing—contact sales.

G2 Review Snippet:
"Forecast’s AI resource planning helps us hit deadlines without overloading our team." — G2 Reviewer, 2025

GanttPRO

Overview:
GanttPRO is a Gantt chart–centric project management software made for visual planners. It offers intuitive task timelines, dependencies, resource management, and collaboration features in a clean interface.

Use Cases & Ideal Industries:
Project managers, event coordinators, and marketing teams needing focused scheduling tools.

Pricing:

• Individual: $15/user/month
• Team: $8.90/user/month (billed annually)
• Business: $69/user/month

G2 Review Snippet:
"GanttPRO’s interface is clean, and dragging dependencies is straightforward—it eases my project planning." — G2 Reviewer, 2025

Teamdeck

Overview:
Teamdeck combines resource planning, time tracking, and project scheduling into a simple yet powerful tool. It's focused on giving managers visibility into team availability and workload through shared calendars and booking tools.

Use Cases & Ideal Industries:
Creative studios, IT services, professional services, and SMBs with shared resource pools.

Pricing:

• Starter: $3.99/user/month
• Pro: $5.99/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Teamdeck shows real-time team availability and makes scheduling so much easier." — G2 Reviewer, 2025

Paymo

Overview:
Paymo is an all-in-one project management and time-tracking tool that includes task boards, Gantt charts, time tracking, invoicing, and reporting. It’s popular for helping small agencies manage projects from planning to billing.

Use Cases & Ideal Industries:
Freelancers, small teams, design studios, and creative agencies needing integrated workflows.

Pricing:

• Starter: $4.95/user/month
• Small Office: $9.95/user/month
• Business: $20.79/user/month

G2 Review Snippet:
"Paymo handles our entire project lifecycle—tasks, time, invoices, and reporting—all in one tool." — G2 Reviewer, 2025

Hubstaff Tasks

Overview:
Hubstaff Tasks is a project task management tool designed for agile teams. It offers Kanban boards, checklists, time estimates, and automatic time tracking. Integrated seamlessly with Hubstaff’s workforce-management features, it’s built for teams that need tight control over both tasks and time.

Use Cases & Ideal Industries:
Ideal for remote teams, freelancers, agencies, and service-based businesses seeking time-aware task tracking.

Pricing:

• Solo: Free
• Starter: $4/user/month
• Business: $8/user/month

G2 Review Snippet:
"Hubstaff Tasks keeps both tasks and time in sync—our remote team loves the flow." — G2 Reviewer, 2025

Avaza

Overview:
Avaza is an all-in-one project management app offering task lists, Kanban boards, time tracking, expense management, invoicing, and resource planning. It’s a versatile and affordable solution for teams that need one system to manage projects and finances.

Use Cases & Ideal Industries:
Freelancers, small agencies, consultancies, and service providers looking for integrated billing and PM.

Pricing:

• Free: 2 projects, 1 user
• Startup: $9.95/user/month
• Business: $19.95/user/month
• Enterprise: Custom

G2 Review Snippet:
"Avaza brings task, time and expense tracking together—makes billing painless." — G2 Reviewer, 2025

Redbooth

Overview:
Redbooth is a collaboration project management tool featuring task boards, timelines, file sharing, comments, and analytics. Designed for team communication and project execution, it also supports video meetings and integrates with tools like Slack and Google Drive.

Use Cases & Ideal Industries:
Best for distributed teams, non-profits, creative shops, and remote-first organizations.

Pricing:

• Free: Up to 2 users
• Plus: $9/user/month
• Pro: $15/user/month

G2 Review Snippet:
"Redbooth gives us clean task boards and built-in video chat—great for collaboration." — G2 Reviewer, 2025

H3: Weekdone

Overview:
Weekdone is a weekly planning and progress tool that combines task management, OKRs, status reports, and dashboards. It helps teams align on goals and track outcomes with simple check-ins and progress views.

Use Cases & Ideal Industries:
Ideal for startups, small teams, non-profits, and companies adopting OKR frameworks.

Pricing:

• Basic: $7/user/month
• Premium: $14/user/month
• Enterprise: Custom

G2 Review Snippet:
"With Weekdone, our team aligns weekly on priorities, and OKRs are much easier to track." — G2 Reviewer, 2025

Backlog

Overview:
Backlog is an IT project management and bug tracking tool combining project and code management. It offers issue tracking, version control, wikis, and Gantt charts—all in a single interface tailored for development teams.

Use Cases & Ideal Industries:
Software developers, startups, engineering teams using Git/SVN and issue-driven workflows.

Pricing:

• Free: Up to 10 users
• Starter: $35/month
• Standard: $100/month
• Premium: $175/month

G2 Review Snippet:
"Backlog bridges development tasks with code control—ideal for integrated team workflows." — G2 Reviewer, 2025

ProjectManager.com

Overview:
ProjectManager.com is a full-featured project management software with Gantt charts, kanban boards, timesheets, resource management, and reporting. It’s cloud-based and designed to support teams from planning through execution with real-time updates.

Use Cases & Ideal Industries:
Suitable for manufacturing, construction, IT, consulting, and remote teams.

Pricing:

• Team: $15/user/month
• Business: $20/user/month
• Enterprise: Custom

G2 Review Snippet:
"ProjectManager.com keeps our team coordinated with live dashboards and workload management." — G2 Reviewer, 2025

ActiveCollab

Overview:
ActiveCollab is a collaboration project management tool that combines task lists, time tracking, invoicing, and expense management. Its clean design and budgeting features make it a favorite for agencies and creative teams wanting streamlined workflows.

Use Cases & Ideal Industries:
Creative agencies, marketing teams, freelancers, and boutique consultancies.

Pricing:

• Pro Cloud: $7.75/user/month
• Enterprise: Custom

G2 Review Snippet:
"ActiveCollab handles our tasks, time and billing effortlessly—great for our devs and designers." — G2 Reviewer, 2025

OneDesk

Overview:
OneDesk blends project management with helpdesk and live chat, offering task tracking, tickets, time tracking, and knowledge base tools. Its focus is on both internal workflows and customer support, making it a hybrid PM/helpdesk tool suitable for growing teams.

Use Cases & Ideal Industries:
Mid-size companies needing unified PM and customer support—especially SaaS companies and service providers.

Pricing:

• Starter: $8/user/month
• Growth: $19/user/month
• Enterprise: Custom

G2 Review Snippet:
"OneDesk simplifies task and ticket management under one roof—much more efficient." — G2 Reviewer, 2025

Flow

Overview:
Flow is a visually focused task and project management tool aimed at helping teams see what's important. It offers task lists, boards, due dates, and comments, combined with progress tracking and team calendars—all wrapped in a clean interface ideal for organizing everyday workflows.

Use Cases & Ideal Industries:
Great for marketing teams, startups, designers, and small businesses prioritizing simplicity and clarity.

Pricing:

• Starter: $5.25/user/month
• Pro: $10.75/user/month
• Enterprise: Custom

G2 Review Snippet:
"Flow keeps our team aligned—with clear task ownership and deadlines everyone can see." — G2 Reviewer, 2025

Worksection

Overview:
Worksection is a robust project management and collaboration tool designed for detailed task organization. Features include shared calendars, Gantt charts, time tracking, and document storage—plus strong reporting suitable for project managers overseeing complex workflows.

Use Cases & Ideal Industries:
Suitable for marketing, IT, legal, and remote teams focusing on visibility and accountability.

Pricing:

• Free for 2 projects
• Start: $7/user/month
• Business: $15/user/month
• Enterprise: Custom

G2 Review Snippet:
"Worksection gives us detailed analytics and task clarity—ideal for busy project environments." — G2 Reviewer, 2025

Apptivo

Overview:
Apptivo is a multi-functional project and CRM tool that supports project workflows with tasks, Gantt charts, time tracking, and invoicing, all integrated within a full suite of small-business apps including CRM, billing, and support.

Use Cases & Ideal Industries:
Small businesses, service providers, and sales-focused teams requiring combined PM and CRM functionality.

Pricing:

• Free: up to 3 users
• Starter: $10/user/month
• Premium: $18/user/month
• Ultimate: $25/user/month

G2 Review Snippet:
"Apptivo's integration of project and CRM features equals fewer systems to switch between." — G2 Reviewer, 2025

Axosoft

Overview:
Axosoft is a dedicated agile project management tool built for Scrum teams. It offers backlog tracking, release planning, bug tracking, and storyboards—giving software teams a streamlined, developer-focused environment.

Use Cases & Ideal Industries:
Software engineering teams, agile startups, QA & development-focused groups.

Pricing:

• Pro Cloud: $11/user/month
• Enterprise: Custom

G2 Review Snippet:
"Axosoft simplified our sprint planning and bug tracking—dev teams love it." — G2 Reviewer, 2025

Quip

Overview:
Quip (by Salesforce) brings together docs, spreadsheets, chat, and task lists into a unified collaboration project management tool. It encourages real-time collaborative writing and decision-making within documents themselves.

Use Cases & Ideal Industries:
Sales teams, knowledge workers, and enterprise teams needing document-centric collaboration.

Pricing:

• Included with Salesforce plans; stand-alone pricing available on request.

G2 Review Snippet:
"Quip docs reduce email back-and-forth—everything stays in context within a page." — G2 Reviewer, 2025

Samepage

Overview:
Samepage is an all-in-one team collaboration and project management platform featuring shared task lists, file sharing, real-time chat, and collaborative pages. Its design fosters group synergy with built-in video calls and online teamwork.

Use Cases & Ideal Industries:
Remote teams, nonprofits, education groups, and small businesses hosting frequent collaboration.

Pricing:

• Free: Unlimited team members
• Pro: $7/user/month
• Enterprise: Custom

G2 Review Snippet:
"Samepage brings everything into one shared space—chat, tasks, and docs are all together." — G2 Reviewer, 2025

Trackvia

Overview:
Trackvia is a low-code project and workflow management platform enabling teams to build customized apps, workflows, and dashboards without coding. It offers process tracking, task automation, and strong reporting—all tailored to your unique processes.

Use Cases & Ideal Industries:
Enterprises: logistics, HR, finance, operations—anyone needing custom workflows.

Pricing:
Custom pricing based on app complexity and user seats.

G2 Review Snippet:
"Trackvia allows us to build tailored project apps without developers—flexibility is unmatched." — G2 Reviewer, 2025

Miro

Overview:
Miro is a collaborative whiteboard and project planning tool that supports real-time brainstorming, Kanban workflows, customer journey maps, and ideation sessions—all through customizable boards and sticky notes.

Use Cases & Ideal Industries:
UX/UI designers, product teams, remote workshops, and innovation-driven organizations.

Pricing:

• Free plan available
• Starter: $8/user/month
• Business: $16/user/month
• Enterprise: Custom

G2 Review Snippet:
"Miro boards make remote collaboration feel as effective as in-person workshops." — G2 Reviewer, 2025

Lucidspark

Overview:
Lucidspark is a digital whiteboard and ideation platform for collaborative brainstorming and project mapping. It offers sticky notes, templates, voting, and seamless integration with Lucidchart for deeper diagramming needs.

Use Cases & Ideal Industries:
Design teams, innovation workshops, remote agile planning, and education.

Pricing:

• Free: Limited boards
• Individual: $8/user/month
• Team: $10/user/month
• Enterprise: Custom

G2 Review Snippet:
"Lucidspark makes remote ideation more structured with voting and timers." — G2 Reviewer, 2025

Lucidchart

Overview:
Lucidchart is a powerful workflow and diagramming tool that supports project planning with visual flowcharts, process mapping, org charts, and integration with GSuite, Slack, and Microsoft Office. While not a full PM suite, its diagramming capabilities are essential for mapping complex workflows and dependencies.

Use Cases & Ideal Industries:
Ideal for operations teams, system architects, project planners, and teams documenting processes or designing system flows.

Pricing:

• Free plan with basic features
• Individual: $7.95/user/month
• Team: $9/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Lucidchart lets us share clear process diagrams across departments—design flows are visible to everyone." — G2 Reviewer, 2025

Coda

Overview:
Coda is a flexible collaboration project management tool that combines documents, spreadsheets, and apps into one platform. You can build interactive project trackers, embed boards and charts, and automate workflows through Coda Packs and integrations.

Use Cases & Ideal Industries:
Great for startups, PMOs, product teams, and knowledge-based roles that need custom docs as apps.

Pricing:

• Free plan available
• Pro: $10/user/month
• Team: $30/user/month
• Enterprise: Custom

G2 Review Snippet:
"Coda lets us build custom project apps without coding—docs and tasks in one place." — G2 Reviewer, 2025

TeamRetro

Overview:
TeamRetro is a collaborative retrospective and team health tool designed to help agile teams run smooth retrospectives, gather anonymous feedback, and track improvement over time. It supports templates, action tracking, and wellbeing check-ins.

Use Cases & Ideal Industries:
Scrum teams, agile coaches, remote teams, and organizations conducting structured retrospective sessions.

Pricing:

• Free plan for small teams
• Pro: $5/user/month
• Enterprise: Custom

G2 Review Snippet:
"TeamRetro makes retrospectives easy—even remote ones—with great templates and engagement tools." — G2 Reviewer, 2025

Kanbanize

Overview:
Kanbanize is a Kanban-centric project management tool with advanced features like swimlanes, portfolio-level boards, automation, and analytics. Ideal for scaling Kanban across teams and functions while maintaining clarity and flow efficiency.

Use Cases & Ideal Industries:
Software teams, service teams, operations departments adopting Kanban.

Pricing:

• Business: €9/user/month (~$10)
• Enterprise: Custom

G2 Review Snippet:
"Kanbanize gives enterprise Kanban the visibility and structure we needed for cross-team flow." — G2 Reviewer, 2025

Blossom

Overview:
Blossom is a lean agile task board tool designed for multiple teams to manage tasks, dependencies, and cross-team work. It integrates with GitHub, Slack, and other dev tools, making it ideal for engineering teams working across repositories.

Use Cases & Ideal Industries:
Software engineering, small development teams, startups, and operations using GitHub.

Pricing:

• Starter: $29/month for 5 users
• Growth: $49/month for 25 users
• Custom plans available

G2 Review Snippet:
"Blossom gives clarity across multiple teams using GitHub—task flow and blockers are easy to see." — G2 Reviewer, 2025

ZenTao

Overview:
ZenTao is an open-source agile project management tool built primarily for software development. It includes product management, sprint planning, bug tracking, test case management, and documentation—all integrated into one platform.

Use Cases & Ideal Industries:
Software teams, QA engineers, agile practitioners, and self-hosted environments.

Pricing:
Open-source Community: Free
Pro and Biz editions: Paid pricing

G2 Review Snippet:
"ZenTao provides a complete agile stack—from requirement to release—for self-hosted teams." — G2 Reviewer, 2025

Hansoft

Overview:
Hansoft is an enterprise agile project management tool that supports Scrum, Kanban, and hybrid approaches. It offers backlog management, release planning, real-time reporting, and supports large-scale agile frameworks like SAFe or LeSS.

Use Cases & Ideal Industries:
Large development teams, game studios, engineering departments, and enterprise agile environments.

Pricing:
Custom enterprise pricing—contact sales.

G2 Review Snippet:
"Hansoft helps us scale agile across teams with powerful backlog and release planning tools." — G2 Reviewer, 2025

Jira Align (formerly AgileCraft)

Overview:
Jira Align (previously AgileCraft) is an enterprise agile program management tool that connects strategy to execution. It supports portfolio planning, cross-team coordination, real-time metrics, and scaled agile frameworks (SAFe, LeSS).

Use Cases & Ideal Industries:
Large enterprises, PMOs, technology leaders, and organizations running agile at scale.

Pricing:
Custom enterprise pricing—contact sales.

G2 Review Snippet:
"Jira Align gives us end-to-end visibility from portfolio to team execution—it’s heavily used by our PMO." — G2 Reviewer, 2025

Stackfield

Overview:
Stackfield is a secure collaboration and project management tool offering chat, task boards, file sharing, and video conferencing—all encrypted end-to-end. It’s designed for data-sensitive teams needing high security alongside everyday workflows.

Use Cases & Ideal Industries:
Perfect for legal firms, healthcare teams, finance professionals, and any group with privacy compliance needs.

Pricing:

• Starter: €4/user/month (~$4.30)
• Business: €8/user/month (~$8.60)
• Enterprise: Custom

G2 Review Snippet:
"Stackfield keeps our conversations and tasks secure—compliant with GDPR and ideal for privacy-first teams." — G2 Reviewer, 2025

Teamweek (now Toggl Plan)

Overview:
Teamweek, now integrated into Toggl Plan, is a visual planning tool focused on team schedules. Its timeline view makes it easy to coordinate team availability, manage vacations, and plan project deliveries in a bird’s-eye calendar view.

Use Cases & Ideal Industries:
Great for creative teams, agencies, and distributed teams coordinating project schedules and availability.

Pricing:
— See Toggl Plan above.

G2 Review Snippet:
"Teamweek’s visual timeline helped our agency plan resources and vacations at a glance." — G2 Reviewer, 2025

ClickTime

Overview:
ClickTime is a time-tracking and resource management tool that includes timesheets, budgeting, forecasting, and visual reports. While less project-centric, it's invaluable for teams needing granular insight into time investments and resource capacity.

Use Cases & Ideal Industries:
Consultancies, professional services, creative firms, and any team tracking billable hours or planning capacity.

Pricing:

• Starter: $12/user/month
• Most Popular: $24/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"ClickTime gives us granular visibility into where our team’s time is going and helps us plan smarter." — G2 Reviewer, 2025

Workstack

Overview:
Workstack combines simple Kanban task boards with timeline views and reporting, aimed at helping small teams manage tasks and track progress visually. It integrates task comments, file attachments, and due date tracking.

Use Cases & Ideal Industries:
Startups, small teams, marketing departments, and agencies needing lightweight task organization.

Pricing:

• Free plan available
• Team: $6/user/month
• Business: $9/user/month

G2 Review Snippet:
"Workstack’s clean boards and timelines keep our small team productive without noise." — G2 Reviewer, 2025

Confluence

Overview:
Confluence (by Atlassian) is a collaborative knowledge and documentation tool that supports project planning through pages, templates, tasks, and integration with Jira. While not a standalone PM app, it’s widely used alongside Jira for project documentation and team collaboration.

Use Cases & Ideal Industries:
Software teams, enterprise knowledge bases, product documentation, and agile execution environments.

Pricing:

• Free for up to 10 users
• Standard: $5.75/user/month
• Premium: $10.50/user/month

G2 Review Snippet:
"Confluence keeps all our project documentation organized—and links seamlessly with Jira tasks." — G2 Reviewer, 2025

Kissflow Project

Overview:
Kissflow Project is a digital workflow and project management platform that lets you build custom workflows and automate processes with minimal coding. It supports tasks, approvals, forms, and progress tracking—ideal for operational teams.

Use Cases & Ideal Industries:
Operations, HR, finance, and business teams needing low-code workflow automation.

Pricing:

• Starts at $9/user/month
• Enterprise plans: Custom

G2 Review Snippet:
"Kissflow Project helps us automate internal workflows—from project requests to approvals." — G2 Reviewer, 2025

Ora

Overview:
Ora is a collaborative project and task management tool featuring tasks, boards, lists, time tracking, and team chat. It includes built-in checklists, recurring tasks, and even a Kanban timeline for easy planning.

Use Cases & Ideal Industries:
Startups, remote teams, software groups, and creative agencies looking for integrated chat and tasks.

Pricing:

• Free plan available
• Pro: $8/user/month
• Enterprise: Custom

G2 Review Snippet:
"Ora combines chat and task management in a sleek, user-friendly interface." — G2 Reviewer, 2025

Binfire

Overview:
Binfire is an all-in-one project and collaboration platform with Gantt charts, Kanban boards, whiteboards, document sharing, and virtual rooms. It aims to streamline communication and planning in a unified workspace.

Use Cases & Ideal Industries:
Design teams, consulting groups, education, and agencies needing interactive collaboration tools.

Pricing:

• Starter: $19/user/month
• Premium: $34/user/month
• Enterprise: Custom

G2 Review Snippet:
"Binfire gives creative teams everything—planning, collaboration, brainstorming—without switching apps." — G2 Reviewer, 2025

Workep

Overview:
Workep is a project and task management tool built inside Gmail. It turns emails into tasks, provides visibility into project boards, timelines, and keeps everything organized within the inbox environment.

Use Cases & Ideal Industries:
Small teams, Gmail-first businesses, email-heavy workflows, and freelancers.

Pricing:

• Free plan available
• Team: $5/user/month
• Business: $10/user/month

G2 Review Snippet:
"Workep bridged email and task management—it made Gmail feel like a project hub." — G2 Reviewer, 202

Bitrix24

Overview:
Bitrix24 is a comprehensive cloud-based collaboration and project management tool with task automation, Gantt charts, CRM, file sharing, and team communication features including chat and video. It also includes workgroups and social intranet capabilities.

Use Cases & Ideal Industries:
Ideal for small to mid-sized businesses, sales teams, and mixed teams needing both project management and CRM in one platform.

Pricing:

• Free: Up to 12 users
• Standard: $69/month (unlimited users)
• Professional: $169/month
• Enterprise: Custom

G2 Review Snippet:
"Bitrix24 offers CRM, tasks, and communication all under one roof—great value for SMBs." — G2 Reviewer, 2025

Zoom Project – Project Management Suite

Overview:
Zoom Project (built into Zoom’s platform) brings basic task management and collaborative whiteboarding directly into Zoom meetings. It supports checklists, notes, and visual boards during calls, merging communication with lightweight project planning.

Use Cases & Ideal Industries:
Remote teams, brainstorming sessions, client workshops, and virtual project kickoffs.

Pricing:

• Included with Zoom Pro subscriptions
• Advanced features for business and enterprise pay tiers

G2 Review Snippet:
"Zoom Project made our meetings more productive by attaching tasks directly to conversation threads." — G2 Reviewer, 2025

nBold DashboardPro

Overview:
nBold DashboardPro is a project and portfolio management dashboard tool focused on executive-level visibility. It aggregates data from Jira, Azure DevOps, Trello, and others into visual dashboards to guide strategic decisions.

Use Cases & Ideal Industries:
PMOs, executives, IT managers, and development teams needing high-level reporting.

Pricing:

• Standard: $15/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"DashboardPro gave us clear cross-tool visibility—no more dashboard blind spots." — G2 Reviewer, 2025

Plaky

Overview:
Plaky is a Kanban-focused task management tool that combines boards with automations, deadlines, and customizable workflows. It's made for teams preferring visual planning with simple automations to reduce repetition.

Use Cases & Ideal Industries:
Creative studios, marketing teams, remote teams, and function-based squads leaning on Kanban.

Pricing:

• Free tier available
• Standard: ~$6/user/month
• Enterprise: Custom pricing

G2 Review Snippet:
"Plaky’s Kanban boards and automations save us time managing repetitive tasks." — G2 Reviewer, 2025

Teamflow

Overview:
Teamflow is a virtual office and collaboration platform that visualizes the remote team workspace with 2D office layouts, drop-in audio/video, whiteboards, and task boards. It aims to recreate in-person serendipity in virtual settings.

Use Cases & Ideal Industries:
Distributed teams, startups, remote-first organizations looking for ambient coworking.

Pricing:

• Free: Basic features
• Pro: $12/user/month (unlimited users)
• Enterprise: Custom

G2 Review Snippet:
"Teamflow gave our remote team that office vibe—pop-in conversations and task zones work great." — G2 Reviewer, 2025

Freedcamp

Overview:
Freedcamp is a feature-rich free and paid project management tool offering task management, time tracking, milestones, bookmarking, discussions, and analytics. It’s designed to grow with your team from simple to complex workflows.

Use Cases & Ideal Industries:
Freelancers, nonprofits, startups, educators, and small teams looking for scalable PM features.

Pricing:

• Free plan
• Minimalist: $1.49/user/month
• Business: $7.49/user/month
• Enterprise: Custom

G2 Review Snippet:
"Freedcamp gives us nearly everything for free—we scaled without hitting a paywall until needed." — G2 Reviewer, 2025

Quiddity

Overview:
Quiddity is a workflow visualization and project insight tool that integrates with Jira, Trello, Asana, and Azure DevOps to provide analytics on cycle time, bottlenecks, and process improvements via dashboards and reports.

Use Cases & Ideal Industries:
Agile teams, operations, and data-driven managers optimizing workflow efficiency.

Pricing:

• Free for up to 5 users
• Team: $5/user/month
• Enterprise: Custom

G2 Review Snippet:
"Quiddity helped us uncover delay hotspots across tools and improved our sprint efficiency." — G2 Reviewer, 2025

Heycollab

Overview:
Heycollab is a team collaboration and project management tool offering chat, task boards, email integration, time tracking, and goal tracking. It bundles communication and task management in an easy-to-use interface.

Use Cases & Ideal Industries:
SMBs, remote teams, agencies, and hybrid teams needing integrated comms and task tracking.

Pricing:

• Free: Basic features
• Startup: $5/user/month
• Growth: $7/user/month
• Enterprise: Custom

G2 Review Snippet:
"Heycollab replaced Slack + Trello for us—chat and tasks integrated neatly." — G2 Reviewer, 2025

Infinity

Overview:
Infinity is a flexible project management and workspace tool with boards, lists, tables, filters, timelines, and custom fields. It offers high customization for varied workflows and supports file attachments and team collaboration.

Use Cases & Ideal Industries:
Creative teams, startups, consultants, and teams needing a flexible, visual workspace.

Pricing:

• Solo: $4.80/user/month
• Pro: $7.80/user/month
• Unlimited: $9.80/user/month
• Enterprise: Custom

G2 Review Snippet:
"Infinity’s customization helped our team build unique workflows without code." — G2 Reviewer, 2025

Comparing the Most Popular Project Management Tools

Not sure which tool fits your team? Here’s a side-by-side comparison of some of the most popular project management software used by teams in 2025. We’ll compare them based on:

• Ease of Use
• Key Features
• Best For
• Pricing
• Collaboration & Integrations

Trello vs Asana vs ClickUp

Jira vs Zoho Sprints vs YouTrack (for Agile Teams)

Smartsheet vs Monday.com vs Wrike (for Enterprise and Operations)

Best Project Management Tools by Industry in 2025

Choosing the right project management tool isn’t one-size-fits-all—some platforms shine in construction, others in education, creative work, or IT. Here’s a breakdown of the best tools by industry to help you make a smarter, faster decision.

Best Project Management Tools for Construction Teams

Construction teams need more than just task tracking—they need Gantt charts, RFIs, field communication, and budget controls.

Top Picks:

• Procore – Best all-around construction projects management software
• Buildertrend – Ideal for residential builders and remodelers
• CoConstruct – Great for design-build firms and custom home builders
• PlanGrid – Field-first with blueprint versioning
• Fieldwire – Best for daily jobsite coordination

Why These?
These tools offer features like mobile access, change orders, scheduling, and subcontractor management—essential for the jobsite.

Best Project Management Tools for Education

Educational institutions need flexible, collaborative platforms to manage administrative tasks, events, academic projects, and student communication.

Top Picks:

• Toggl Plan – Easy timelines for academic and event planning
• Teamwork – Robust task tracking with collaboration features
• Zoho Projects – Budget-friendly, customizable, and integrates with education CRMs
• Notion – Great for building internal wikis and class portals

Why These?
They’re lightweight, visual, and support cross-functional collaboration across departments and student groups.

H3: Best Project Management Tools for IT and Software Development

Tech and software teams often follow agile methodologies and require backlog management, sprint planning, and integrations with development tools.

Top Picks:

• Jira – Gold standard for software teams
• YouTrack – Flexible, developer-focused with advanced workflows
• Targetprocess – Great for scaled agile frameworks
• Redmine – Free and open-source option with issue tracking
• Axosoft – Scrum board-first with built-in release tracking

Why These?
They offer seamless issue tracking, agile boards, burndown charts, and Git integrations essential for IT and engineering.

H3: Best Project Management Tools for Creative Teams and Agencies

Agencies and creatives thrive with tools that support brainstorming, feedback, visual task management, and time tracking.

Top Picks:

• ClickUp – All-in-one with docs, tasks, and time tracking
• Monday.com – Visually stunning with automation and dashboards
• Workamajig – Built specifically for creative agencies
• FunctionFox – Time and budget tracking for freelancers and studios
• Miro + Asana – Great visual pairing for brainstorming and execution

Why These?
They allow high-level planning, detailed task breakdowns, and easy client collaboration—all key for creative workflows.

Best Project Management Tools for Remote Teams

Remote-first teams need real-time updates, async communication, cloud storage, and visibility across time zones.

Top Picks:

• Basecamp – Simple, all-in-one for small remote teams
• Trello – Easy Kanban with mobile access
• ClickUp – Scales with team size and offers real-time chat
• Heycollab – Combines chat, tasks, and file sharing
• Teamflow – Virtual office experience for distributed teams

Why These?
They reduce communication friction, support distributed work, and encourage accountability without micromanagement.

Conclusion & Buyer’s Guide: Choosing the Right Project Management Tool in 2025

With so many project management tools for teams available in 2025, choosing the right one can feel overwhelming. But it doesn’t have to be. Start by understanding your team’s size, goals, and workflow complexity. Whether you’re managing agile sprints, creative campaigns, or construction timelines—there’s a tool purpose-built for your needs.

Quick Buyer’s Checklist:

✅ Team Size & Structure

• Solo/freelancer? Try Trello, Freedcamp, or nTask.
• Mid-sized team? Go for ClickUp, Asana, or Monday.com.
• Enterprise? Look at Workfront, Jira Align, or Planview.

✅ Workflow Needs

• Kanban focus? Use Trello, Blossom, or Kanbanize.
• Gantt charts? Choose TeamGantt, Smartsheet, or GanttPRO.
• Agile teams? Opt for Jira, Zoho Sprints, or Targetprocess.

✅ Industry-Specific Tools

• Construction: Procore, Buildertrend
• Education: Teamwork, Toggl Plan
• Creative Agencies: Workamajig, ClickUp
• IT: Jira, YouTrack, Redmine

✅ Budget

• Need free tools? Start with Trello, ClickUp, Notion, or Asana’s free plan.
• Willing to invest for more control? Tools like Wrike, Smartsheet, and Hive offer enterprise-grade features.

No matter your role or industry, the right project management software should make your life easier—not more complicated. Use this guide to shortlist 3–5 tools, test them with your team, and choose the one that fits your workflows best.

Need a starting point?
If you're not sure where to begin, try ClickUp, Trello, and Asana—three versatile platforms used by teams of all shapes and sizes.