Why Use an AI Note Taker App in 2025?
In 2025, AI note taking apps have evolved from basic transcription tools into intelligent productivity companions that help students, professionals, and teams stay organized, efficient, and focused. Whether you're attending back-to-back Zoom calls, sitting in a college lecture, or jotting down spontaneous ideas on the go, the right AI note taker app can capture, organize, and even summarize your thoughts in real-time.
These tools do more than just record your words—they identify key points, generate action items, summarize meetings, and even suggest next steps. From classroom settings to executive boardrooms, AI note takers are bridging the gap between passive listening and active documentation.
With features like cross-device syncing, voice-to-text transcription, smart summaries, and calendar integration, today’s note apps reduce friction and boost productivity. Whether you're searching for the best free AI note taking app, an app that takes notes from lecture, or something that syncs between iPhone and Android, there’s a tailored solution for every need.
As work and learning environments become more hybrid and asynchronous, these tools aren't just helpful—they’re essential.
45 Best AI Note Taker Apps for 2025
1. Otter.ai — Best AI Note Taker App for Meetings & Lectures
Overview:
Otter.ai is one of the best AI note taker app tools available today. Designed for meetings and lecture transcription, it offers robust features like live speaker recognition, searchable transcripts, and automatic summaries. It works seamlessly across iOS, Android, and web platforms. Its AI capabilities allow for real-time transcription, summarization, and note organization—making it ideal for professionals, teams, and students. It's also a strong app that takes notes from lecture with audio syncing and timestamped highlights.
Use Cases & Ideal Industries:
Perfect for recording meetings, lectures, interviews, and research. Widely used in education, corporate communication, journalism, and remote collaboration.
Pricing:
Free, Pro ($16.99/month), Business ($30/month), Enterprise (Custom pricing)
G2 Review Snippet:
“A G2 reviewer notes: Otter.ai has significantly streamlined their workflow and improved how they manage meeting notes.”
2. Fireflies.ai — Best Free AI Meeting Note Taker
Overview:
Fireflies.ai is among the best free AI meeting note taker apps that automatically record and transcribe your virtual meetings. It connects with platforms like Zoom, MS Teams, and Google Meet to generate summaries, extract action items, and sync notes with CRMs. As a top-rated AI note-taking app free of cost for individual users, it’s perfect for teams and solo professionals looking to automate their note-taking processes without overspending.
Use Cases & Ideal Industries:
Ideal for webinars, client calls, team syncs, and virtual classrooms. Used by startups, agencies, educators, and sales teams.
Pricing:
Free, Pro ($10/user/month), Business ($19), Enterprise ($39)
G2 Review Snippet:
“A G2 reviewer notes: Fireflies.ai has significantly streamlined their workflow and improved how they manage meeting notes.”
3. Fathom — AI Meeting Assistant for Zoom
Overview:
Fathom is a highly recommended AI notetaker app designed to simplify Zoom calls by recording, transcribing, and summarizing them in real time. It can highlight action items and organize key insights automatically. Used heavily in sales and product teams, it’s a go-to choice for busy professionals who want to revisit conversations without reviewing entire recordings. It's also listed as a best AI note taking app for students in virtual learning environments.
Use Cases & Ideal Industries:
Best for sales teams, product demos, client calls, and internal meetings. Useful in SaaS, consulting, and remote startups.
Pricing:
Free for individual users.
G2 Review Snippet:
“A G2 reviewer notes: Fathom has significantly streamlined their workflow and improved how they manage meeting notes.”
4. Notion AI — Best AI Note Organizer & Writing Assistant
Overview:
Notion AI is not just a writing assistant—it’s also the best AI note taking app for users who want to combine project management, document creation, and smart note organization in one tool. It helps you brainstorm, summarize long docs, and auto-format meeting notes. As a powerful AI note organizer, Notion AI shines for students, remote workers, and creative teams.
Use Cases & Ideal Industries:
Project planning, documentation, and collaborative knowledge management. Used widely in startups, agencies, and academic environments.
Pricing:
Free (limited use), Pro ($10/month), Team ($18/month)
G2 Review Snippet:
“A G2 reviewer notes: Notion AI saves me hours of rewriting, summarizing, and organizing content each week.”
5. Supernormal — Google Meet AI Note Taker
Overview:
Supernormal is one of the smartest AI note taking app for students and professionals who rely on Google Meet. It automatically records meetings, generates AI-powered summaries, and shares notes in real time. As a free AI note taking app, it’s perfect for users who need automatic transcription without friction. Supernormal also syncs with Notion, HubSpot, Salesforce, and Google Drive—making it incredibly versatile for note organization and team collaboration.
Use Cases & Ideal Industries:
Designed for team meetings, client updates, daily stand-ups, and student group discussions. Best suited for marketing, education, product, and sales teams.
Pricing:
Free plan available, Premium starts at $15/month
G2 Review Snippet:
“A G2 reviewer notes: Supernormal has transformed the way my team captures notes—we never miss a decision or action item again.”
6. Avoma — End-to-End Meeting Lifecycle Assistant
Overview:
Avoma is an enterprise-level AI notetaker app built for customer-facing teams. It offers more than just transcription—think call summaries, topic detection, speaker insights, and coaching recommendations. As a top best AI note taking app, it goes beyond individual productivity and supports entire sales cycles, from discovery to post-demo follow-ups. Teams can access searchable note databases, streamline collaboration, and improve customer interactions with AI-powered context.
Use Cases & Ideal Industries:
Ideal for sales, customer success, onboarding, and enterprise teams managing long deal cycles. Popular among SaaS companies and support departments.
Pricing:
Free trial available; paid plans start at $24/month
G2 Review Snippet:
“A G2 reviewer notes: Avoma doesn’t just take notes—it helps us close deals faster by giving us insights we used to miss.”
7. Sembly AI — Enterprise-Grade Meeting Note Assistant
Overview:
Sembly AI is positioned as a powerful best AI note taker app for large organizations that need scalable, high-quality meeting intelligence. It records, transcribes, and delivers summaries across all major platforms like Zoom, Teams, and Google Meet. Key features include sentiment analysis, keyword tagging, and action item tracking. For those managing multiple stakeholders or distributed teams, it’s a standout choice in the world of AI notetaker apps.
Use Cases & Ideal Industries:
Best for enterprise collaboration, executive meetings, and strategic planning sessions. Trusted by corporations, consultants, and cross-functional leadership teams.
Pricing:
Free plan available; Pro starts at $10/month
G2 Review Snippet:
“A G2 reviewer notes: Sembly AI helps our exec team extract real value from meetings—every detail is searchable, structured, and summarized.”
8. Tactiq — Chrome Extension for Live Captions & Notes
Overview:
Tactiq is a lightweight Chrome extension that’s ideal as a notes app free for Google Meet. It captures live captions in real time, lets users highlight insights, and exports transcripts directly to Notion, Google Docs, and more. Students especially love it as a free AI note taker for students, and professionals find it handy for instantly capturing quotes or summaries from client meetings.
Use Cases & Ideal Industries:
Excellent for teachers, remote workers, note-heavy meetings, and academic collaboration. Popular in online classrooms and project-driven startups.
Pricing:
Free plan, Premium features from $8/month
G2 Review Snippet:
“A G2 reviewer notes: Tactiq is like having a second brain in my meetings. I can focus on the conversation and let it handle the rest.”
9. MeetGeek — AI Meeting Minutes & Summaries
Overview:
MeetGeek is a robust AI note-taking app free to get started with. It records and analyzes meetings, creates shareable highlights, and helps teams stay aligned. Known for its beautiful dashboards and seamless integrations, it’s a favorite among operations managers and team leads. It’s often cited as a best AI note taker app thanks to its accurate transcription, task generation, and Slack/CRM syncing.
Use Cases & Ideal Industries:
Perfect for recurring team meetings, performance reviews, and client conversations. Used by operations, HR, and product development teams.
Pricing:
Free version available; Pro plans start at $15/month
G2 Review Snippet:
“A G2 reviewer notes: MeetGeek has helped us document and track decisions—no more forgetting what we agreed to!”
10. Jamworks — AI Note Taking for Lectures
Overview:
Jamworks is a student-first AI note taking app that turns lecture recordings into structured, summarized notes. It supports real-time note capture, highlights key moments, and creates flashcards from class discussions. For university students, it’s the go-to app that takes notes from lecture, especially during remote or hybrid learning. With options to review recordings at various speeds and add custom bookmarks, Jamworks is both flexible and user-friendly.
Use Cases & Ideal Industries:
Primarily used in education: college students, tutoring centers, academic researchers.
Pricing:
Free plan for students; premium version starts at $5.99/month
G2 Review Snippet:
“A G2 reviewer notes: Jamworks saved me during exam prep—I could review lectures in half the time and never miss a detail.”
11. Notta — Cross-Platform Transcription and Notes
Overview:
Notta is a multilingual AI note-taking app free for individuals and teams looking to record, transcribe, and organize conversations. It supports audio and video files, real-time voice capture, and offers AI-generated summaries across platforms. Notta is especially helpful for users who work across languages or need to generate notes from imported YouTube, MP3, or Zoom recordings. Its ease of use makes it one of the most versatile apps for taking notes in 2025.
Use Cases & Ideal Industries:
Best for students, podcasters, language learners, and global teams needing multi-language transcription.
Pricing:
Free basic plan; Premium starts at $8.25/month
G2 Review Snippet:
“A G2 reviewer notes: Notta is the most seamless experience for multilingual note capture—especially useful for my international research interviews.”
12. Airgram — Best Note App to Share Notes Across Platforms
Overview:
Airgram stands out as the best app to share notes between iPhone and Android, allowing cross-device collaboration without platform limitations. Its features include meeting recording, real-time collaborative notes, action item tracking, and integrations with Notion, Slack, and Google Docs. As a modern free note taking app, it helps remote teams stay on the same page without juggling email follow-ups or manual recap notes.
Use Cases & Ideal Industries:
Perfect for cross-platform teams, startup founders, remote agencies, and hybrid workspaces.
Pricing:
Free tier available; paid plans from $8.99/month
G2 Review Snippet:
“A G2 reviewer notes: Airgram is like Google Docs plus a meeting assistant—one of the best apps for sharing notes between Android and iOS.”
13. Colibri.ai — AI-Powered Meeting Intelligence
Overview:
Colibri.ai is a smart, lightweight AI notetaker app focused on turning conversations into searchable knowledge. It transcribes meetings in real-time, creates summaries, and helps users revisit critical moments. With CRM integrations and playback functionality, Colibri is a solid option for sales teams and content creators alike. It’s often featured in lists of best AI note taking apps for its speed, accuracy, and intuitive UI.
Use Cases & Ideal Industries:
Best for inside sales, customer service, coaching, and content teams.
Pricing:
Free trial available; Pro starts at $15/month
G2 Review Snippet:
“A G2 reviewer notes: Colibri.ai made it 10x easier to find past conversations—like having a full-text searchable call history.”
14. Mem.ai — Best AI Note Taking App for Idea Capture
Overview:
Mem.ai is a forward-thinking AI note organizer that combines note-taking, idea linking, and productivity tools. It uses AI to surface contextually relevant notes from your past entries, so nothing gets lost. Think of it as a mix between Evernote, Notion, and ChatGPT. With a fast and minimal UI, Mem is ideal for users who want frictionless input and smart, AI-powered recall—perfect for creators, researchers, and students alike.
Use Cases & Ideal Industries:
Perfect for individual thinkers, startup founders, content marketers, and academic writers.
Pricing:
Free for personal use; Pro from $8/month
G2 Review Snippet:
“A G2 reviewer notes: Mem connects ideas like magic—I write once and find it when I need it most.”
15. Reflect.app — Secure AI Note App for Daily Thought Capture
Overview:
Reflect.app is a beautifully designed AI note taking app for iPhone and desktop that focuses on privacy, speed, and connected thinking. It features AI auto-summaries, backlinks between notes, and supports markdown, tasks, and daily journaling. As a privacy-first alternative to mainstream apps, Reflect is especially favored by students, writers, and executives who want AI assistance without giving up ownership of their data.
Use Cases & Ideal Industries:
Used by entrepreneurs, writers, therapists, and knowledge workers who prefer a calm writing environment with smart recall.
Pricing:
Starts at $10/month after free trial
G2 Review Snippet:
“A G2 reviewer notes: Reflect.app is the cleanest, fastest way I’ve found to take and review notes—perfect for personal growth and deep work.”
16. Descript — AI-Powered Note Taking for Creators & Teams
Overview:
Descript is a powerful tool for content creators who want an AI note taking app with robust transcription, editing, and media production features. You can edit audio and video as easily as editing text, with AI-generated transcripts, speaker labeling, and summarization. While not traditionally listed as a free note taking app, its functionality as a meeting recorder, podcast editor, and note summarizer makes it popular across many industries.
Use Cases & Ideal Industries:
Best for podcasters, video editors, marketers, educators, and journalists.
Pricing:
Free basic plan; Creator ($12/mo), Pro ($24/mo)
G2 Review Snippet:
“A G2 reviewer notes: Descript is a total game-changer—great transcription, built-in AI summaries, and so much more than a simple note taker.”
17. Sonix — Best AI Note Taking App for Transcription Accuracy
Overview:
Sonix stands out for its incredibly accurate transcription engine, supporting 40+ languages. It’s ideal for journalists, legal professionals, and researchers who need precise, timestamped transcripts. Although more transcription-focused, it doubles as a great AI note taking app for students doing academic research or attending multilingual lectures. With export options, summaries, and AI topic tagging, Sonix helps convert complex audio into clean notes.
Use Cases & Ideal Industries:
Journalism, academic research, legal depositions, multilingual studies.
Pricing:
Standard: $10/hour of transcription; Premium features cost extra
G2 Review Snippet:
“A G2 reviewer notes: Sonix is hands down the most accurate transcription platform I’ve used—perfect for deep, serious work.”
18. Krisp AI — AI Note Taking with Noise Cancellation
Overview:
Krisp combines AI-powered note-taking with industry-leading noise cancellation, offering a unique bundle for users looking to focus and capture ideas clearly. It includes AI note taking summaries, real-time transcription, and post-call insights. It also removes background noise from both ends of a call. Perfect for those on-the-go or in noisy environments, Krisp is a favorite among mobile professionals.
Use Cases & Ideal Industries:
Remote workers, call centers, sales professionals, and hybrid teams.
Pricing:
Free with limited features; Pro starts at $8/month
G2 Review Snippet:
“A G2 reviewer notes: Krisp lets me sound professional on every call—and I get my call notes instantly too.”
19. NotebookLM by Google — AI Note Companion for Research
Overview:
NotebookLM, formerly known as Project Tailwind, is Google’s experimental AI note organizer designed to summarize and contextualize long-form documents, PDFs, and notes. It allows you to “chat” with your notes and sources, using an AI model trained on your content. This makes it a revolutionary tool for writers, researchers, and students seeking a free AI note taker for students with deeper knowledge integration.
Use Cases & Ideal Industries:
Great for research-heavy roles: academics, analysts, authors, and university students.
Pricing:
Currently free (in experimental release)
G2 Review Snippet:
“A G2 reviewer notes: NotebookLM is like having a research assistant built into my brain—effortless synthesis of 100s of pages.”
20. Evernote with AI (2025 Version) — Best Legacy Notes App with Smart Features
Overview:
Evernote has evolved from a classic notepad into a modern AI note taking app, with automated summaries, calendar integration, and AI-powered search. Its long-standing popularity and revamped features make it ideal for students, writers, and business professionals. As a notes app free to get started with, it supports everything from journaling to collaborative projects—available on Android, iOS, Windows, and web.
Use Cases & Ideal Industries:
Writers, researchers, personal planners, small business owners.
Pricing:
Free plan available; Personal ($14.99/mo), Professional ($17.99/mo)
G2 Review Snippet:
“A G2 reviewer notes: Evernote’s AI updates make it feel fresh again—finally a legacy tool that’s worth using in 2025.”
21. Microsoft OneNote with Copilot — Best Note App for Windows
Overview:
Microsoft OneNote, now enhanced with Microsoft Copilot, is among the best note apps for Windows users looking to integrate AI into their productivity workflows. The AI features help summarize notes, generate action items, and organize meeting takeaways directly from recorded discussions. Its deep integration with the Microsoft ecosystem (Outlook, Teams, Word) makes it ideal for corporate environments. It’s also a good pick as a free AI note taking app for students using Windows laptops.
Use Cases & Ideal Industries:
Corporate teams, students, executives, and Windows-based professionals.
Pricing:
Free with Microsoft 365; additional AI features require Microsoft Copilot license (starts at $30/user/month)
G2 Review Snippet:
“A G2 reviewer notes: OneNote with Copilot is incredibly intuitive—it understands the context of my notes and makes smart suggestions.”
22. Obsidian with AI Plugins — Best Private AI Note Taker for Researchers
Overview:
Obsidian is a markdown-based note app known for its privacy-first, offline-first structure. With AI plugins, it becomes a powerful AI note-taking app free from cloud lock-in. Its graph view, backlinks, and plugin flexibility make it the top choice for researchers, writers, and knowledge workers who want a custom-built second brain. Obsidian supports integration with GPT models for smart summaries and idea generation.
Use Cases & Ideal Industries:
Academics, analysts, knowledge workers, writers, and anyone building a Zettelkasten system.
Pricing:
Free for personal use; Commercial license $50/year; AI plugins may incur additional OpenAI costs
G2 Review Snippet:
“A G2 reviewer notes: Obsidian is the best note app I’ve used in years—and the AI plugin adds serious power for long-form thinkers.”
23. Apple Notes with iOS AI Features — Best AI Note Taking App for iPhone
Overview:
Apple Notes, enhanced with iOS 17+ AI features like smart suggestions, quick summaries, and real-time dictation, is emerging as the best AI note taking app for iPhone. Seamlessly integrated with Siri and Apple ecosystem tools, it’s lightweight yet powerful. The app supports handwritten notes, checklists, document scanning, and even attachments—making it a favorite free AI note taker for students and professionals alike.
Use Cases & Ideal Industries:
iPhone and iPad users, students, personal planners, and casual business users.
Pricing:
Completely free on all Apple devices
G2 Review Snippet:
“A G2 reviewer notes: Apple Notes just works—and the AI features coming to iOS make it shockingly smart for a free app.”
24. Google Keep — Lightweight Notes App with AI Suggestions
Overview:
Google Keep is a notes app free that now features AI-backed reminders and suggested edits within Google Workspace. It’s perfect for jotting down quick ideas, saving links, and organizing simple lists. With cross-device sync, voice note support, and seamless Gmail + Docs integration, Keep is a great android app for keeping notes as well as for students and mobile professionals on the go.
Use Cases & Ideal Industries:
Everyday users, Android lovers, busy parents, and casual note takers.
Pricing:
Free for all Google account holders
G2 Review Snippet:
“A G2 reviewer notes: Keep is my go-to for anything fast and simple—perfect for quick tasks, and surprisingly smart with reminders.”
25. Taskade — All-in-One AI Productivity and Note Platform
Overview:
Taskade is a visual, collaborative AI note taking app that doubles as a productivity and team planning tool. It offers AI-powered task lists, project templates, note summaries, and brainstorming help—all from a single dashboard. Taskade’s real-time collaboration, combined with its automation workflows, makes it more than just a note app—it’s a workspace for creators and fast-moving teams.
Use Cases & Ideal Industries:
Startup teams, digital creators, marketing agencies, solopreneurs, and product managers.
Pricing:
Free plan; Pro starts at $5/month per user
G2 Review Snippet:
“A G2 reviewer notes: Taskade replaced three apps for me—it’s AI, notes, tasks, and strategy all in one.”
26. Speechify — Text-to-Speech and AI Note Summarizer
Overview:
While primarily known for its text-to-speech capabilities, Speechify now includes AI note summarization, making it an ideal companion app for students and professionals who prefer to listen and absorb notes audibly. It’s not your traditional note taking app, but it helps users condense lengthy readings, documents, and notes into audio summaries—ideal for multitasking or accessibility needs.
Use Cases & Ideal Industries:
Students with ADHD or dyslexia, auditory learners, commuters, and accessibility-focused users.
Pricing:
Free basic; Premium starts at $11.58/month
G2 Review Snippet:
“A G2 reviewer notes: Speechify has changed how I consume information—it reads my notes out loud, and I retain more than ever.”
27. Braina — AI Voice Recognition and Dictation Assistant
Overview:
Braina (Brain + AI) is an advanced voice-to-text software that functions as an AI note taking app with dictation capabilities. It’s ideal for users who want to speak rather than type and supports more than 100 languages. With powerful automation commands, it goes beyond basic voice transcription, making it a productivity booster for Windows users in particular.
Use Cases & Ideal Industries:
Writers, remote workers, students, and professionals seeking voice-driven workflows.
Pricing:
Free version available; Pro starts at $49/year
G2 Review Snippet:
“A G2 reviewer notes: Braina listens well—its speech-to-text works like a charm, and it’s amazing for taking long-form dictation notes.”
28. Elephas — Mac-Only AI Writing Assistant with Note Syncing
Overview:
Elephas is a Mac-first AI-powered writing tool that also functions as a private, secure note taking app for Apple users. It syncs with Apple Notes, Obsidian, and Roam, allowing you to use AI within your preferred workspace. With context-aware suggestions and summarization, Elephas is a strong contender for users seeking a personal writing and note assistant with AI-enhanced brainstorming.
Use Cases & Ideal Industries:
Writers, researchers, startup founders, Mac power users.
Pricing:
Starts at $4.99/month; Lifetime license available
G2 Review Snippet:
“A G2 reviewer notes: Elephas is like having GPT-4 inside your Mac—brilliant for personal notes, emails, and documents.”
29. NotePlan — Task and Note Integration for Apple Ecosystem
Overview:
NotePlan is a productivity-centric note taking app built for macOS, iPhone, and iPad. It combines notes, tasks, and calendar scheduling with smart AI summaries and reminders. While not free, it’s a highly rated app among users who want structured note-taking combined with GTD (Getting Things Done) methodologies. It’s also one of the best AI note taking app for iPhone users who love clean design and daily planning.
Use Cases & Ideal Industries:
Executives, productivity nerds, independent professionals, Apple ecosystem loyalists.
Pricing:
Free trial; Paid plan starts at $6.99/month
G2 Review Snippet:
“A G2 reviewer notes: NotePlan helped me turn my notes into action—every meeting has a follow-up and nothing slips through.”
30. Circleback (formerly Granola) — AI Note Summaries for Busy Professionals
Overview:
Circleback is a new-generation AI meeting assistant focused on quick, digestible meeting notes. It automatically joins your Zoom or Google Meet calls and emails you a clean, bullet-style summary with decisions, follow-ups, and discussion points. If you're looking for a best free AI meeting note taker that focuses on brevity and clarity, Circleback is a solid choice in 2025.
Use Cases & Ideal Industries:
Executives, consultants, solo founders, and fast-paced internal teams.
Pricing:
Free for individuals; Premium plans under development
G2 Review Snippet:
“A G2 reviewer notes: Circleback is perfect when I don’t have time to write meeting notes—it gives me what I need in under 5 minutes.”
31. Rewatch — Video-Based AI Note Taker for Teams
Overview:
Rewatch is a video hub that records, transcribes, and organizes meetings using AI-generated summaries and search indexing. It’s ideal for distributed teams who want a centralized knowledge base. Each meeting becomes a shareable asset with searchable transcripts, time-stamped notes, and action points. Though more video-first than traditional note apps, its use of AI makes it a valuable note-taking companion.
Use Cases & Ideal Industries:
Remote-first teams, product development squads, marketing reviews, tech teams.
Pricing:
Starts at $19/user/month; enterprise pricing available
G2 Review Snippet:
“A G2 reviewer notes: Rewatch makes it easy to revisit team decisions—way better than going through old meeting recordings manually.”
32. ClickUp AI — Project Management with Smart Notes
Overview:
ClickUp is known for its all-in-one project management features, but with the addition of ClickUp AI, it now offers smart note summaries, meeting action items, and task auto-generation based on meeting inputs. It’s one of the best note apps for Android and iOS users who need project-level note organization, making it a dual-purpose solution for productivity and documentation.
Use Cases & Ideal Industries:
Project managers, SaaS teams, marketing agencies, and ops teams.
Pricing:
Free plan available; AI add-on starts at $5/month per user
G2 Review Snippet:
“A G2 reviewer notes: ClickUp AI writes my meeting notes, generates action items, and saves our team serious time.”
33. RemNote — AI-Powered Notes with Spaced Repetition
Overview:
RemNote is a hybrid AI note taking app for students and knowledge workers, blending smart note capture with flashcards and spaced repetition learning. It uses AI to convert long notes into study material automatically. Ideal for exam prep, concept mapping, and deep learning, RemNote is gaining traction as a serious academic tool.
Use Cases & Ideal Industries:
Students, med school learners, researchers, tutors.
Pricing:
Free tier available; Pro plan starts at $8/month
G2 Review Snippet:
“A G2 reviewer notes: RemNote helps me remember everything—I write it once, and it teaches me again later.”
34. Voicenotes by SayData — Voice-First AI Note Taker
Overview:
Voicenotes is a voice-first AI note taking app designed to capture spontaneous thoughts, meeting insights, and on-the-go dictation. It automatically transcribes and tags notes with AI, making it ideal for field workers, executives, or creatives. It’s a lightweight but intelligent companion for capturing notes without lifting a finger.
Use Cases & Ideal Industries:
Field sales reps, real estate agents, traveling professionals, startup founders.
Pricing:
Free for basic usage; Premium plans expected in late 2025
G2 Review Snippet:
“A G2 reviewer notes: I speak, it types, and even organizes it. Voicenotes is my favorite productivity hack this year.”
35. Nimbus Note — AI Boosted Note & Document Management
Overview:
Nimbus Note has evolved into an AI-powered note taking app that lets teams create structured docs, task lists, and knowledge bases enhanced by automatic summaries, highlights, and suggestions. It’s great for cross-functional teams that want more than just a blank canvas. As a good note taking app for Android, it supports web clipping, integrations, and collaborative editing.
Use Cases & Ideal Industries:
Knowledge workers, SMB teams, educators, documentation managers.
Pricing:
Free plan; Pro starts at $9/month
G2 Review Snippet:
“A G2 reviewer notes: Nimbus gives us the structure of Notion, but the simplicity of Google Docs—plus smart AI summaries.”
36. Athenic AI — AI-Powered Research & Note Summarization
Overview:
Athenic AI is a research-focused AI note taking app that pulls insights from long documents, datasets, or meeting transcripts and generates natural language summaries. It’s ideal for professionals working with data or market research. Athenic helps analysts avoid sifting through hours of material by summarizing trends, quotes, and next steps—all powered by AI.
Use Cases & Ideal Industries:
Market research, consulting firms, finance analysts, startup research teams.
Pricing:
Free trial available; plans start around $20/month
G2 Review Snippet:
“A G2 reviewer notes: Athenic AI takes messy notes and turns them into sharp, clear business insights in seconds.”
37. Traw.ai — AI Meeting Summaries + Video Highlights
Overview:
Traw.ai is an emerging AI meeting assistant that not only transcribes but also highlights and clips video calls into shareable insights. It offers a hybrid of note taking and meeting recap with a strong visual component. Users can get automated notes, timestamped takeaways, and video summaries—perfect for async teams and content teams reviewing webinars or demos.
Use Cases & Ideal Industries:
Content marketing, training teams, remote project leads, and hybrid sales teams.
Pricing:
Free basic tier; paid plans start at $15/month
G2 Review Snippet:
“A G2 reviewer notes: Traw saved me hours—now I get video + notes instantly after every call.”
38. KeepNotes AI — Lightweight, Cross-Device Note Taker
Overview:
KeepNotes AI offers a free AI note taking app with a focus on simplicity, mobile-friendliness, and clean design. It works offline and syncs across devices, using AI to suggest tags, summarize long notes, and generate reminders. As an android app for keeping notes, it’s gaining popularity among students and solo professionals who want a frictionless note-taking solution.
Use Cases & Ideal Industries:
Students, bloggers, remote freelancers, and mobile-first professionals.
Pricing:
100% free with optional paid cloud backup ($2.99/month)
G2 Review Snippet:
“A G2 reviewer notes: KeepNotes is dead simple, but the AI suggestions are surprisingly smart—I use it daily.”
39. Whisper AI (OpenAI) — Developer-First Transcription Engine
Overview:
Whisper by OpenAI is a transcription model—not a polished app—but it’s the AI backbone for many ai notetaker apps on this list. Developers can integrate Whisper to build custom note-taking workflows, voice-to-text interfaces, or meeting summaries. It’s not for beginners but offers maximum flexibility and state-of-the-art transcription accuracy.
Use Cases & Ideal Industries:
AI developers, product engineers, tool builders, and advanced users building custom solutions.
Pricing:
Open-source (free); commercial use via OpenAI API
G2 Review Snippet:
“A G2 reviewer notes: Whisper is the engine behind the best note-taking apps—it’s fast, multilingual, and incredibly accurate.”
40. Vowel — Collaborative AI Meeting Note Taker for Teams
Overview:
Vowel is a real-time video conferencing tool with built-in AI note generation, agenda tracking, speaker insights, and meeting recaps. It eliminates the need for separate platforms by integrating notes, video, and collaboration into one experience. If you're looking for a best free AI meeting note taker built natively into a call platform, Vowel is an excellent pick.
Use Cases & Ideal Industries:
Tech startups, distributed teams, agile squads, and team leads.
Pricing:
Free plan with unlimited meetings; Team plan starts at $16/user/month
G2 Review Snippet:
“A G2 reviewer notes: Vowel is Zoom + Notion + Fireflies in one—it’s become essential to how we run our team.”
41. Scribbl — Real-Time Meeting Notes & Highlights for Google Meet
Overview:
Scribbl is a Chrome extension that transcribes Google Meet calls in real-time and uses AI to identify action items, decisions, and questions. It’s perfect for users who want something lightweight but powerful, especially for quick client meetings or stand-ups. As a notes app free to start, Scribbl is popular with students and freelancers who need simple, automated note capture.
Use Cases & Ideal Industries:
Freelancers, students, small business teams, and solopreneurs using Google Meet.
Pricing:
Free plan available; paid plans from $9/month
G2 Review Snippet:
“A G2 reviewer notes: Scribbl is clean, fast, and accurate—my go-to for quick calls where I don’t want to type.”
42. AudioPen — Voice-to-Text with AI Summarization
Overview:
AudioPen is a minimalist AI voice notes tool that turns rambling thoughts into clean, structured summaries. You record your voice, and the AI transforms it into professional-looking written notes. It’s perfect for journaling, creative thinking, or capturing thoughts while walking. Its appeal lies in simplicity and output clarity, making it a favorite among ideators and coaches.
Use Cases & Ideal Industries:
Coaches, authors, entrepreneurs, journaling fans, and solo thinkers.
Pricing:
Free version; Pro starts at $10/month
G2 Review Snippet:
“A G2 reviewer notes: AudioPen helps me turn ideas into usable notes without sounding robotic—it’s my favorite creative tool.”
43. Fellow.app — AI Notes + Meeting Management Platform
Overview:
Fellow is a full-stack meeting management tool with agenda planning, feedback tracking, and now AI-powered notes. It’s designed for managers and teams who care about structured meetings, follow-ups, and productivity. The AI generates meeting summaries based on discussions, while also tracking OKRs and decisions—perfect for growing companies.
Use Cases & Ideal Industries:
Engineering teams, executive leaders, product management, remote teams.
Pricing:
Free tier for small teams; Pro starts at $6/user/month
G2 Review Snippet:
“A G2 reviewer notes: Fellow keeps our meetings focused and now with AI notes, it saves me 20 minutes per call.”
44. Bubbles — Async Collaboration + AI Meeting Notes
Overview:
Bubbles is an async video and feedback tool that now includes AI note summarization after you leave a voice or video message. It enables collaboration without real-time meetings, and the AI captures the essence of the message into bullet-point summaries. It’s one of the more unique free AI note taking apps focused on asynchronous work.
Use Cases & Ideal Industries:
Remote-first teams, design feedback loops, async project updates.
Pricing:
Free for individuals; paid workspace plans coming in 2025
G2 Review Snippet:
“A G2 reviewer notes: Bubbles replaces half our meetings—and now with AI summaries, it’s even better.”
45. Speak Ai — Transcription + Insights for Marketers & Researchers
Overview:
Speak Ai combines voice recognition, sentiment analysis, and AI-powered note generation for deep interview, podcast, or customer feedback analysis. It’s great for marketers, UX researchers, and academics who want to extract themes from recordings. As one of the best AI note taking apps for students and analysts, it helps make sense of raw audio data fast.
Use Cases & Ideal Industries:
Marketing agencies, user research teams, universities, customer success teams.
Pricing:
Free tier with limited uploads; paid from $15/month
G2 Review Snippet:
“A G2 reviewer notes: Speak Ai gives me fast summaries and trends from dozens of interviews—it saves me hours every week.”
What Makes the Best AI Note Taking App?
With dozens of AI note taker apps now on the market, choosing the right one can feel overwhelming. Whether you’re a student trying to keep up with lectures, a remote worker juggling meetings, or a business owner managing teams, the best AI note taking app for you depends on how you work—and what you need from your notes.
Key Features to Look For:
- Transcription Accuracy: Look for apps with real-time voice-to-text that support multiple languages and speaker identification. This is especially useful in meeting-heavy or academic settings.
- AI Summarization: The best tools automatically create concise, structured summaries of conversations, meetings, or lectures—saving time and helping with review and recall.
- Cross-Platform Syncing: If you work across devices, choose a note app that syncs seamlessly between iOS, Android, Windows, and web.
- Collaboration & Sharing: For team settings, apps that allow shared editing, auto-tagging, and task assignment are critical.
- Integrations: Tools that connect with CRMs, calendars (Google, Outlook), project management apps (ClickUp, Notion), or storage (Google Drive, Dropbox) will streamline your workflows.
Best Picks by Use Case:
- For Students: Choose a free AI note taking app with lecture transcription, study summaries, and spaced repetition (e.g. Jamworks, RemNote, Notta).
- For Professionals & Teams: Look for AI assistants that integrate with Zoom, Google Meet, or Slack (e.g. Fireflies.ai, Supernormal, Avoma, Vowel).
- For Remote Workers: Prioritize async tools with auto-summaries and sharing (e.g. Bubbles, Airgram, Circleback).
- For Writers & Creators: Opt for tools with powerful AI generation and linking features (e.g. Notion AI, Mem.ai, Reflect.app, Obsidian).
Choosing the right app means understanding your work style and the kind of support you need—from capturing insights to recalling them at the right time. The good news? With these 45 best AI note taking apps, you’re bound to find one that fits your flow.
Final Thoughts on the Best AI Note Taker Apps in 2025
The world of note-taking has undergone a massive transformation—and in 2025, AI note taker apps aren’t just helpful tools, they’re essential productivity companions. From capturing every word in a fast-paced meeting to summarizing a 90-minute lecture in seconds, the right app can save hours and help you focus on what really matters.
If you're looking for free AI note taking apps, options like Otter.ai, Fireflies.ai, Jamworks, and Apple Notes provide powerful features without a price tag. On the other hand, paid AI note takers like Avoma, Supernormal, or Descript offer more advanced summaries, CRM integration, and team collaboration capabilities—perfect for businesses and power users.
Best for Students:
- Jamworks – for lectures and flashcards
- Notta – multilingual transcription
- RemNote – smart study and spaced repetition
Best for Professionals:
- Fireflies.ai – meeting summaries
- Avoma – end-to-end sales note workflows
- ClickUp AI – task generation from meetings
- Notion AI – knowledge management and writing
Whether you’re a student taking notes in class or a remote team leader trying to stay organized, this list of the 45 best AI note taking apps should help you find the perfect fit for your workflow in 2025.
